Executive Positions

View Current Executive

The Executive positions, as set out in the DSLPOA Constitution, are as follows:

  • Past President
  • President
  • First Vice-President
  • Second Vice-President
  • Secretary
  • Treasurer
  • Director, Lake Stewardship
  • Director, Newsletter and Directory
  • Director, Membership
  • Director, E-Communications
  • Director Advertising
  • Officer at Large (2)
  • Director, Event Co-ordination
  • Director, Area Representatives

The Directors and Officers of the DSLOPA shall hold office for a term of 3 years and be elected by a majority of the voting members present at the Annual General Meeting to be held in June or July of each year.

Officers and Directors will hold their office until their successors are elected or they resign. They will be elected by a show of hands or if requested by a majority by secret ballot.

If a vacancy occurs in any office for any reason, a member in good standing of the Association shall be elected by the Executive to fill the vacancy, and the member so elected shall hold office for the remainder of the term of his/her predecessor.  In the case of a tie vote of the Executive, the decision will be made by simple majority vote of the membership.

Past President

  • Assist incoming president,
  • Help find and coordinate new volunteers/executive,
  • Advise executive meetings on past events and history.

President

  • The President shall chair all business meetings of the Association and shall call special meetings at the request of the majority of the Executive Committee or when he/she deems it necessary to do so, The President may appoint another member of the membership to chair a business meeting if it is reasonable and/or desirable to do so, or according to the Constitution, by-Laws or Robert's Rules of Order,
  • Oversee ongoing activities of DSLPOA with other executive members,
  • Organize annual AGM,
  • Organize 2 executive meetings per year (fall and spring),
  • Communicate with local politicians and organizations,
  • Attend or arrange for attendance at 2 FOCA (Federation of Ontario Cottagers Association) meetings per year.

Vice-Presidents

  • The Vice-Presidents shall take the place of the President if the President is unable to attend any meeting that the President would normally attend,
  • Work with President on various projects and tasks as mentioned above and help coordinate,
  • Attend meetings and represent association when needed at events,
  • Get involved in projects as they arise.

Secretary

  • Keep a record in a minute book of the proceedings of each Executive and general/ business meeting of the Association,
  • Be the final recipient and keeper of all correspondence,
  • Keep a copy of Letters Patent and any Supplementary Letters Patent and the Constitution,
  • Keep a copy of all By-Laws and Special Resolutions,
  • Notify the Ministry of Government Services of changes in the Directors and Officers within 15 days of the changes.

Treasurer

  • Collect and receive all monies due and owing the Association,
  • Deposit the funds of the Association in a chartered bank or other deposit taking institution approved by the Officers of the Association,
  • Make payment out of Association funds by way of cheques or money orders drawn up by himself/herself and countersigned by one additional member of the Executive,
  • Keep books of accounts showing all receipts and expenditures as required by the By-Laws,
  • Produce , publish and present a budget for the Association at the Annual Meeting,
  • Establish and maintain a fund for the purpose of purchasing operating supplies such as office supplies, postage etcetera, and shall report such expenditures along with all other expenditures to the membership at each business meeting,
  • Establish and maintain special cash funds as required by the Executive to control expenditures for special projects,
  • Invest any surplus funds as instructed by the Executive.

Director, Lake Stewardship

  • Oversee environmental issues affecting our waterways,
  • Coordinate with local groups with similar interests (e.g. CEWF, MNR),
  • Work with other associations on common concerns and issues,
  • Head the Lake Stewards Committee,
  • Supervise lake water testing.

Director, Newsletter and Directory

  • Responsible for producing our spring DSLPOA Newsletter and Directory.
  • Collects information and stories and coordinates with publisher (currently Parker Pad)
  • Works with the Advertising coordinator
  • Organize mailing and distribution

Director, Membership

  • Maintain membership records under current privacy policies,
  • Update fee payments/ area director lists,
  • Receive and bank cheques,
  • Coordinate payments with treasurer & advertising chair.

Director, E-Communications

  • Maintain the association website and social media,
  • Receive and post incoming news/photos/updates,
  • Solicit and encourage input and news.

Director, Advertising

  • May be member of executive or volunteer,
  • Contact advertisers for directory,
  • Collect ads and coordinate with editor and publisher,
  • Receive or organize payments.

Officer at Large (2)

  • Attend 2 executive meetings and AGM,
  • Give input and advice to meetings and help make decisions to plan future directions and activities,
  • Other duties as determined.

Director, Event Co-Coordination

  • Plan and organize each Summer Event,
  • Coordinate volunteers and equipment,
  • Work with Treasurer to arrange for money needed to run event.

Director, Area Representative Coordination

  • Our waterways are divided into areas with an Area representative representing each,
  • A coordinator organizes and assists Area Representatives,
  • Represent your area's opinions and communicate them to executive,
  • Attend AGM so you can share information,
  • Encourage membership in association and share the work of the DSLPOA Help membership chair keep records updated.